Tools for wedding planners
Tools for wedding planners, by job.
Most planners run on a few tools, not one. Here is what each part of the work needs, what planners commonly use for it, and where Kruspin fits and where it does not.
By job
What each part of the work needs.
Inquiries and sales
CRMs such as HoneyBook, Dubsado, Aisle Planner and Planning Pod handle leads, proposals and follow-ups. Kruspin has inquiry forms and an inbox, but no proposals.
Contracts and payments
The same CRMs send contracts for e-signature, invoices and payment links. Kruspin does not.
Guest list and RSVP
Responses with menu and dietary restrictions saved to each guest, so seating and the kitchen use the same record.
Seating chart
Tables on the venue floor plan with each guest's menu. There is a free seating chart tool without an account.
Timeline and run of show
One schedule for the day, with each vendor's own items printed or sent as a link.
Accommodation and rooming list
Rooms assigned by night and an alphabetical list for reception.
Budget and payment plan
Estimate, current costs, deposits and due dates. Start from a free budget template if you are not ready for software.
Tasks and checklists
Tasks by month before the wedding, reused as a template for the next one.
Client communication
Threads attached to wedding items, kept apart from your team's internal threads.
Wedding website for guests
A guest website with the schedule and RSVP, taken from the wedding's own data.
Mood boards and design
Canva and Pinterest are where most design work starts. Kruspin does not replace them.
A typical setup
Two tools, each doing its own job.
A CRM for the sale, and Kruspin for the wedding once it is booked. Spreadsheets are fine for a small wedding without overnight guests; they start to get in the way when the same guest appears on four sheets.
Kruspin or a shared spreadsheet
When a spreadsheet is enough, and when it is not.
How to choose software for wedding coordinators
Six things to test on one real wedding before you choose.
Kruspin compared with Planning Pod, Aisle Planner and HoneyBook
What each tool lists on its public website, side by side.
Frequently asked questions
Questions about planner tools.
Did not find an answer? Write to us through the page support.
What software do wedding planners use?
Usually a CRM for inquiries, contracts and payments, and either spreadsheets or a planning tool for guests, seating, the timeline and vendors. Kruspin is a planning tool for that second part.
Is there one tool that does everything?
Some tools cover both sales and planning. Kruspin covers the wedding itself and leaves contracts and payments to the tool you already use.
Which free tools can I start with?
The seating chart tool works without an account, and the guest list, timeline, checklist and budget templates download as CSV files.
What happens after I create an account?
You get your own account with a sample wedding, so you can try guests, seating and vendor documents before you create your first wedding. The next step appears after you sign in.
Try the planning part on a sample wedding.
After signing up, you get your own account with a sample wedding: guests, seating, rooms and vendor documents.