Gatherwise alternative
A Gatherwise alternative for wedding planners.
Gatherwise puts leads, proposals, contracts, invoices, guests, seating and the day-of timeline in one place, with an iPhone app for the day. Kruspin covers the same wedding without the paperwork, and adds rooms assigned night by night and a document for every vendor.
The short answer
Choose by the work you do most.
Kruspin fits if you
- plan weddings with overnight guests and a front desk to brief
- want the kitchen, servers and front desk to get their own documents
- run weddings at a venue with an in-house kitchen
- keep contracts and payments in another tool
Not built for proposals, contracts or invoices
Gatherwise fits if you
- want leads, proposals, contracts and invoices in the same tool as the plan
- want an iPhone app on the day
- want separate permissions for each part of the plan
Side by side
Kruspin and Gatherwise.
What each company's own pages listed on November 3, 2026. Spotted a mistake? Write to [email protected] and we'll correct it.
| Kruspin | Gatherwise | |
|---|---|---|
| Built mainly for | Wedding planners, agencies and venue teams | Event planners |
| Inquiries and leads | YesForms, website, forwarded email (Kruspin) | Yes (Gatherwise) |
| Proposals, contracts and e-signatures | No (Kruspin) | Yes (Gatherwise) |
| Invoices and online payments | No, tracks payments only (Kruspin) | Yes (Gatherwise) |
| Client questionnaires | Yes (Kruspin) | Yes (Gatherwise) |
| Guest list and RSVP | YesMeals and allergies per guest (Kruspin) | YesWith meal choices (Gatherwise) |
| Seating chart | YesOn the venue floor plan (Kruspin) | YesOn the venue floor plan (Gatherwise) |
| Rooms by night | YesWith a front desk list (Kruspin) | Not listed (Gatherwise) |
| Wedding day timeline | Yes (Kruspin) | Yes (Gatherwise) |
| A separate document per vendor | YesDJ, kitchen, service, front desk (Kruspin) | YesTimeline filtered per vendor (Gatherwise) |
| Client access | YesSame wedding, internal notes hidden (Kruspin) | YesClient portal (Gatherwise) |
| Moodboards and style guides | YesMoodboards kept with the wedding (Kruspin) | Yes (Gatherwise) |
| AI assistant | YesWorks across the app, with your approval (Kruspin) | Not listed (Gatherwise) |
| Native phone app | No, works in the phone's browser (Kruspin) | YesiPhone; Android on request (Gatherwise) |
How we checked
We read each company's public homepage, feature, pricing and help pages on November 3, 2026. “Not listed” means we didn't find the feature there, not that it's missing from the product. Features change, so check their sites too. If you work at one of these companies and something here is wrong or out of date, write to [email protected] and we'll correct it. Gatherwise are trademarks of their owners; Kruspin is not affiliated with them.
Sources: gatherwise.io.
Day to day
What you stop doing by hand.
01Rooms
Rooms assigned night by night.
Friday arrivals and Saturday stays are planned separately. The front desk gets an alphabetical list with every guest's room for each night, including who changes rooms.
02Vendors
Every vendor gets their own version of the day.
The DJ's copy has the shared schedule plus the DJ's own cues. Servers get the table map with seat numbers and each guest's meal. Send it as a PDF or a link.
03Guests and RSVP
One RSVP updates the seating chart and the kitchen count.
The answer, the meal choice and any allergy are saved on the guest. At the table you see who still hasn't replied, and the caterer's counts come from the same record.
Start with your next booked wedding
Finish the weddings already in progress where they are. The two tools don't sync.
Upload the guest list
Export it as CSV or Excel, upload it and match the columns in the preview.
Invite the couple when you're ready
They add guests and responses themselves.
Frequently asked questions
Questions about switching from Gatherwise.
Didn't find your answer? Write to us through support.
How is Kruspin different from Gatherwise?
Both bring the plan into one place: guests, seating, the timeline, moodboards and a client portal. Gatherwise also handles leads, proposals, contracts and invoices and has an iPhone app. Kruspin leaves the paperwork to your CRM and adds rooms by night and separate documents for the kitchen, service and front desk.
Does Kruspin handle contracts and payments?
No. Kruspin tracks the budget, vendor deposits and a payment plan, but it doesn't send contracts for e-signature, issue invoices or take card payments. Keep the tool you use for that today.
Can I bring guest lists from Gatherwise?
Yes, if your current tool or spreadsheet exports them. Upload a CSV or XLSX file, or paste rows, and match the columns in the preview. It's a one-time import; nothing syncs back.
Can my couples log in?
Yes. Invite them by email when you want them to add guests and responses themselves. They work in the same wedding, without your internal threads and tasks, and they can see the budget but not change prices or payments.
What happens after I create an account?
Your account opens with a sample wedding that already has guests, a seating chart, rooms and vendor documents, so you can try things before you set up your own.
See it on a wedding that is already set up.
Your account starts with a sample wedding: guests, a seating chart, rooms and vendor documents, ready to change.