Harpsen alternative
A Harpsen alternative for wedding planners.
Harpsen is a CRM for wedding planners: proposals, e-signed contracts, Stripe payments, workflows and a live day-of timeline. Its pages list a guest list but no RSVP or rooms. Kruspin is built for that side of the wedding and leaves contracts and payments to a tool like Harpsen.
The short answer
Choose by the work you do most.
Kruspin fits if you
- collect RSVPs, meals and allergies on each guest
- assign rooms night by night
- send each vendor their own document, not only a shared timeline link
- keep contracts and payments in another tool
Not built for proposals, contracts or payments
Harpsen fits if you
- want proposals, contracts, payment plans and Stripe payments in one place
- want workflows that send emails and questionnaires on their own
- shift the timeline live on the day and have every shared link update
- give vendors their own portal for shared files
Side by side
Kruspin and Harpsen.
What each company's own pages listed on November 3, 2026. Spotted a mistake? Write to [email protected] and we'll correct it.
| Kruspin | Harpsen | |
|---|---|---|
| Built mainly for | Wedding planners, agencies and venue teams | Wedding and event planners |
| Inquiries and leads | YesForms, website, forwarded email (Kruspin) | Yes (Harpsen) |
| Proposals, contracts and e-signatures | No (Kruspin) | Yes (Harpsen) |
| Invoices and online payments | No, tracks payments only (Kruspin) | Yes (Harpsen) |
| Automated workflows | No (Kruspin) | Yes (Harpsen) |
| Client questionnaires | Yes (Kruspin) | Yes (Harpsen) |
| Guest list and RSVP | YesMeals and allergies per guest (Kruspin) | YesGuest list; RSVP not listed (Harpsen) |
| Seating chart | YesOn the venue floor plan (Kruspin) | YesOn the higher plan (Harpsen) |
| Rooms by night | YesWith a front desk list (Kruspin) | Not listed (Harpsen) |
| Wedding day timeline | Yes (Kruspin) | YesLive updates on the day (Harpsen) |
| A separate document per vendor | YesDJ, kitchen, service, front desk (Kruspin) | YesVendor portal for shared files (Harpsen) |
| Client access | YesSame wedding, internal notes hidden (Kruspin) | YesClient portal (Harpsen) |
| AI assistant | YesWorks across the app, with your approval (Kruspin) | YesDrafts templates and emails (Harpsen) |
| Zapier or accounting integrations | No, calendar feed only (Kruspin) | Not listed (Harpsen) |
| Native phone app | No, works in the phone's browser (Kruspin) | No, works in the phone's browser (Harpsen) |
How we checked
We read each company's public homepage, feature, pricing and help pages on November 3, 2026. “Not listed” means we didn't find the feature there, not that it's missing from the product. Features change, so check their sites too. If you work at one of these companies and something here is wrong or out of date, write to [email protected] and we'll correct it. Harpsen are trademarks of their owners; Kruspin is not affiliated with them.
Sources: harpsen.com.
Day to day
What you stop doing by hand.
01Guests and RSVP
One RSVP updates the seating chart and the kitchen count.
The answer, the meal choice and any allergy are saved on the guest. At the table you see who still hasn't replied, and the caterer's counts come from the same record.
02Rooms
Rooms assigned night by night.
Friday arrivals and Saturday stays are planned separately. The front desk gets an alphabetical list with every guest's room for each night, including who changes rooms.
03Vendors
Every vendor gets their own version of the day.
The DJ's copy has the shared schedule plus the DJ's own cues. Servers get the table map with seat numbers and each guest's meal. Send it as a PDF or a link.
Start with your next booked wedding
Finish the weddings already in progress where they are. The two tools don't sync.
Upload the guest list
Export it as CSV or Excel, upload it and match the columns in the preview.
Invite the couple when you're ready
They add guests and responses themselves.
Frequently asked questions
Questions about switching from Harpsen.
Didn't find your answer? Write to us through support.
Can I use Kruspin next to Harpsen?
Yes. Harpsen keeps proposals, contracts and payments; Kruspin holds guests, seating, rooms and vendor documents. The two don't sync, so a booked couple is added to Kruspin by hand.
Does Kruspin handle contracts and payments?
No. Kruspin tracks the budget, vendor deposits and a payment plan, but it doesn't send contracts for e-signature, issue invoices or take card payments. Keep the tool you use for that today.
Can I bring guest lists from Harpsen?
Yes, if your current tool or spreadsheet exports them. Upload a CSV or XLSX file, or paste rows, and match the columns in the preview. It's a one-time import; nothing syncs back.
Can my couples log in?
Yes. Invite them by email when you want them to add guests and responses themselves. They work in the same wedding, without your internal threads and tasks, and they can see the budget but not change prices or payments.
What happens after I create an account?
Your account opens with a sample wedding that already has guests, a seating chart, rooms and vendor documents, so you can try things before you set up your own.
See it on a wedding that is already set up.
Your account starts with a sample wedding: guests, a seating chart, rooms and vendor documents, ready to change.